Keep your business moving with organized financial records.
Bookkeeping, payroll, HST/GST, tax and financial reporting for Ontario owner-operators, trucking companies, couriers and fleet-based businesses.
- Fuel and vehicle costs
- Driver and contractor records
- Truck financing and assets
- CPA-led oversight
Your records should travel with the business
Transportation businesses manage revenue by load or contract while paying for fuel, maintenance, insurance, financing, drivers and regulatory requirements.
A dependable accounting process brings those moving parts together so you can see what the operation earned, what it cost and which obligations are approaching.
- Load and contract revenue
- Fuel and maintenance
- Drivers and subcontractors
- Truck and trailer financing
- Insurance and permits
- HST/GST and income tax
Where trucking finances become difficult to manage
Revenue and cash arrive differently
Delivery dates, invoicing, customer terms and factoring can make sales and bank deposits hard to compare.
Fuel costs change quickly
Fuel is frequent and material, making consistent transaction records essential for useful reporting.
Repairs disrupt cash flow
Unexpected maintenance and downtime can place immediate pressure on working capital.
Equipment accounting is complex
Truck purchases, leases, loans, trade-ins and capital additions require proper supporting documents.
Driver records vary
Employees and subcontractors have different payment, payroll and information-reporting requirements.
Tax deadlines compete with operations
HST/GST, payroll remittances and year-end work can be overlooked when the road demands attention.
Support from dispatch to financial reporting
Services can be tailored to your business structure, number of vehicles, drivers, systems and reporting needs.
Monthly Bookkeeping
- Bank and credit-card reconciliation
- Load and customer revenue records
- Expense classification
- Monthly financial statements
Vehicle & Equipment Records
- Truck and trailer additions
- Loan and lease documents
- Repairs and maintenance
- Capital asset schedules
Payroll & Drivers
- Payroll processing coordination
- Source-deduction tracking
- T4 and ROE support
- Contractor information records
HST/GST Support
- Sales-tax account review
- Input tax credit records
- Return preparation and filing
- CRA correspondence support
Personal & Corporate Tax
- Self-employed T1 returns
- Corporate T2 returns
- Year-end financial preparation
- Tax-account balance review
Cleanup & Financial Guidance
- Historical reconciliation
- Cash-flow and budget support
- Vehicle or division reporting
- Periodic financial discussions
Understand more than kilometres and gross revenue
Strong sales do not automatically mean strong cash flow. Monthly reporting can help you review the operating costs and obligations behind each truck or service line.
Accounting for businesses that keep goods and people moving
Owner-Operators
Small Trucking Fleets
Freight Carriers
Couriers & Delivery
Last-Mile Operators
Dispatch Businesses
Specialized Hauling
Transportation Contractors
Build a repeatable document routine
Clear monthly procedures reduce missing information and make reconciliations more efficient.
A practical route to organized accounting
Discovery
We discuss your fleet, business structure, systems, drivers, filing status and current concerns.
Assessment
We review available records and identify missing information, cleanup needs and priorities.
Setup & Catch-Up
We organize accounts, establish access and bring the books to the agreed starting point.
Monthly Support
We follow the document schedule, complete reconciliations and deliver agreed reporting.
Financial support grounded in how transportation operates
ASP Tax & Accounting Services provides practical bookkeeping and accounting support to transportation businesses in Cambridge, Waterloo Region and across Ontario.
Trucking accounting questions
Do you work with owner-operators and incorporated fleets?
Yes. Services can be tailored for self-employed owner-operators, incorporated carriers and transportation companies with drivers or subcontractors.
Can you track results by truck?
Where the accounting system and source information support it, transactions can be organized by vehicle, class or another appropriate tracking method.
Can you help if the bookkeeping is behind?
Yes. We can review the available statements, invoices, settlement reports and supporting records, then quote a separate cleanup or catch-up engagement.
Do you prepare IFTA filings?
The engagement scope must be confirmed. We can help organize accounting, mileage and fuel records where applicable, but specialized transportation filings are included only when specifically agreed.
What records should I provide each month?
Typically bank and credit-card statements, invoices, load or settlement reports, fuel and repair documents, payroll information, financing statements and explanations for unusual transactions.
Ready to put your accounting on a better route?
Book a complimentary consultation to discuss your records, vehicles, reporting needs and the support that fits your transportation business.